What is the Vasa? It was a Swedish warship built in 1628. It was supposed to be the grandest, largest, and most powerful warship of its time. King Gustavus Adolphus himself took a keen personal interest and insisted on an entire extra deck above the waterline to add to the majesty and comfort of the ship, and to make room for the 64 guns he wanted it to carry.

This innovation went beyond the shipbuilder knowledge of the time... and would make it unstable. No one dared tell him. On its maiden voyage, the Vasa sailed less than a mile and sank to the bottom of Stockholm harbor in full view of a horrified public, assembled to see off its navy’s—and Europe’s—most ambitious warship to date.

What reminded me of the Vasa? The time has been ripe for visible motivational speakers to weigh in on Covid-19 and “inspire the troops.” From a speech using the Vasa as a backdrop:

“I want to see healthcare become world-class. I want us to promise things to our patients and their families that we have never before been able to promise them.... I am not satisfied with what we give them today.... And as much respect as I have for the stresses and demoralizing erosion of trust in our industry, I am getting tired of excuses....

When MIT announced in March 2020 that most research labs on campus would need to ramp down to help prevent the spread of Covid-19, Canan Dagdeviren’s lab was ready.

For the past two years, Dagdeviren and her lab manager, David Sadat, have run the Conformable Decoders Group using “lean lab” management principles, working closely with MIT’s Environment, Health and Safety (EHS) Office. Every item in their lab has an assigned function and location, and there are strict procedures in place describing how everything is to be used, put away, and replenished. As a result, it took the lab just 15 minutes to close down operations on March 13, 2020.

“Given that everyone in our lab is very well-trained with these checklists, everyone took care of their own experiments and the tools that they use,” says Dagdeviren, an assistant professor in MIT’s Media Lab. “I was then able to spend the rest of the time before the campus shutdown communicating with my students, motivating them, and preparing them mentally for this upcoming period of time.”

When most people think of lean processes, they believe the goal is to optimize things in a step-by-step approach. The result that companies using lean methods can look forward to is incremental improvements brought about by the elimination of waste.

Individuals who stick with this definition often assert that lean principles oppose innovation. That’s because “innovation” is typically considered a product-based form of invention that causes disruption. Lean manufacturing is all about following well-defined processes and figuring out how to make them better. Innovation, on the other hand, usually occurs by uprooting current processes or blatantly not following them.

It may appear that lean manufacturing and innovation are opposed. However, some analysts assert that when companies recognize the compatibility between lean principles and innovation they will accelerate past their competition.

Crossing the street or stepping backward when you encounter another person has already become a habit, as has a routine elbow bump, instead of a handshake.

And that is definitely what is needed during a health crisis. But when the time is right, as a society we must bounce back to social connectivity to prevent productivity and relationships from being forever damaged.

Humans are social beings. Sure, we have varying levels of desire for social interaction; some of us want to spend time alone, while others are more inclined to want to hang out in groups. But in one form or another, we all strive for connection with one another.

The physical distancing and forced isolation was a shock to our social system. Although it is helping the health emergency, in the long run it will hinder companies’ efforts to ramp up productivity.

During the late 1970s, I remember the Big Three automotive companies launched a “Quality of Work Life” workshop to rebuild trust between employees and their superiors after an economic downturn resulting in layoffs. The Big Three knew ramping up productivity would happen only with repaired relationships.

So many companies are shifting their employees to working from home to address the Covid-19 coronavirus pandemic. Yet they’re not considering the potential quality disasters that can occur as a result of this transition.

An example of this is what one of my coaching clients experienced more than a year before the pandemic hit. Myron is the risk and quality management executive in a medical services company with about 600 employees. He was one of the leaders tasked by his company’s senior management team with shifting the company’s employees to a work-from-home setup, due to rising rents on their office building.

Specifically, Myron led the team that managed risk and quality issues associated with the transition for all 600 employees to telework, due to his previous experience in helping small teams of three to six people in the company transition to working from home in the past. The much larger number of people who had many more diverse roles they had to assist now was proving to be a challenge. So was the short amount of time available to this project, which was only four weeks, and resulted from a failure in negotiation with the landlord of the office building.

Nobody likes business to be slow. If you’re in a fast-paced world like manufacturing, seeing your machines or employees idle can drive a person insane. If you’re used to your production line working to capacity and suddenly business slows down, it can be a frustrating time.

When I was in the U.S. Army, we used our downtime to train and clean. On one occasion, we spent nearly two weeks waiting for a change of orders. By the end of the first week, every weapon, every desk, and every blade of grass was spotless. There was nothing left to clean, so we cleaned it all over again!

Over time, I learned that downtime can actually provide a good opportunity to refocus before driving forward again. It offers time to take inventory, get a little creative, and do some renovation, literally and figuratively. My personal downtime to-do list includes organizing my papers, redesigning my closet, playing with my 3D printer, replacing my stair treads, fixing that one light switch, learning something I’ll soon forget, and though you may laugh, improving my cybersecurity posture.

It’s true; I’m a cybersecurity geek. I’ve been a cybersecurity researcher at NIST since 2011 and am now detailed to NIST MEP as the cybersecurity services specialist.