It can be extremely difficult if not impossible to have an antiquated, document or paper-based quality management system (QMS) work for a company. To possess, build, and support this type of management system burdens the organization.

On the other hand, a QMS that is electronic, linked, or related so that the piece parts can be analyzed when change is required, maintains history from a corrective action management perspective, and is published electronically to the total organization is a management system that adds value on a long-term basis. A QMS must be dynamic, and capable of being analyzed and changed quickly. A real-time managed system stored and managed electronically provides speed and agility to any organization. It permits management to communicate continually so that the quality message is heard regularly, but also delivers procedures, processes, and instructive material to everyone in the organization. Many organizations achieve this by simply converting the paper-based QMS into a set of material typically delivered via the intranet or internet, thus permitting easy access to the information essential to people doing their jobs.

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