Featured Video
This Week in Quality Digest Live
Management Features
Dirk Dusharme @ Quality Digest
All about data—and genomes
Naphtali Hoff
In many cases the leader is doing something very different than delegating
Andreas Engelhardt
ISO 45001 marks a significant step in the overall effort to improve OH&S standards worldwide
Mike Richman
An extravaganza of industry coverage on Manufacturing Day 2018
Nicole Radziwill
Getting started with Quality 4.0

More Features

Management News
Why not be the one with your head lights on while others are driving in the dark?
The FDA wants medical device manufactures to succeed, new technologies in supply chain managment
Preparing your organization for the new innovative culture
Standard recognizes that everyone is critical to a successful quality management process.
Pharma quality teams will have performance-oriented objectives as well as regulatory compliance goals
Management's role in improving work climate and culture
Work with and learn from some of the nation’s best people and organizations

More News

Chad Kymal

Management

Integrating and Standardizing QMS, EMS, and OHSMS Management Systems

An introduction to the basics

Published: Wednesday, August 8, 2018 - 12:03

There is a proliferation of management system standards and requirements globally. These management system standards are either customer or industry mandated. Many standards are becoming a requirement for doing business.

For example, ISO 9001 is a quality management system (QMS) standard with industry-specific versions such as IATF 16949 for automotive, ISO 13485 for medical devices, and AS9100 for the aerospace industry. ISO 14001 is an environmental management system (EMS) standard, and ISO 45001, an occupational health and safety management system (OHSMS) standard. All of these either already are, or are quickly becoming, threshold standards for doing international business.

There are yet other standards waiting in the wings that may soon become industry requirements for social responsibility or sustainability, laboratory management systems, and energy management systems. Typically, these standards are seen as hindrances or obstacles in the way of doing business and therefore not beneficial.

Standards overload results in hundreds of procedures that impact organizations with multiple requirements for conducting a task (see Figure 1). How can a business manage these standards most economically? Are there efficient methods for managing them?

employee-juggling-paperwork
Figure 1: “I don’t do quality, environmental, or health and safety; I just do my job.”

The key to handling these standards efficiently is to understand the tremendous amount of commonality in requirements and expectations between them. For example, all of the management system standards require a policy, an objective, and a management review. Furthermore, each of them requires risk assessment and controls instituted for the risks identified. All of the standards require document and records control, internal audits, and corrective and preventive actions.

This recognition of the common requirements has led to a methodology of integrated management systems (IMS) where requirements grouped together in the standard (called clauses) can be satisfied by a single business process.

Businesses can economically and efficiently meet these standards with integrated and standardized processes that meet the requirements of QMS, EMS, OHSMS, and social responsibility.

The goal of the primer linked below is to make executives knowledgeable about IMS and the steps that they can take in guiding their organizations toward IMS. The primer’s appendix shows that most of the requirements of QMS, EMS, and OHSMS can be satisfied by approximately 40 to 50 processes in an organization.

Access the complete Integrating and Standardizing primer here

Integrating management systems
All management systems evolve from the continual improvement cycle called plan-do-check-act (PDCA).

Business building blocks are processes
The fundamental organizational building blocks are the processes of an organization. This understanding is fundamental to integrated and standardized management systems.

Integrated management system standards vs. stand-alone management systems
Organizations that implement management systems with specialists do so with stand-alone systems rather than integrated management systems. In most cases there is one documentation pyramid for each standard being implemented. In a corporation with three sites, stand-alone systems will have 540 procedures and 540 process owners vs. an IMS with standardized global processes, with 60 procedures and 60 global process owners. Less confusion and more efficiency are the hallmark of an IMS.

Integration and standardization costs
Integrated management system savings average 50 percent for most companies.

Is your organization’s management system integrated?
From the previous section, we learn that there is a tremendous opportunity for savings from implementing an IMS in an enterprise. One of the first steps is to understand how integrated the organization’s current management systems are.

How do you get started?
Organizations typically start when top management is convinced about the need for integrated and standardized management systems (access the complete primer here). If need be, an executive overview can be conducted after an initial assessment of the organization to figure out the percentage of current integration and standardization and the potential savings.

Quality Digest will be hosting the webinar, “Best in Class Integrated Management Systems—Integrating QMS, EMS, OHSAS, IT Security, and Social Responsibility” on Tuesday, Aug. 14, 2018, at 11 a.m. Pacific. Learn how organizations are implementing, managing, and making the most of their integrated management systems. Don't miss this exclusive event—register now.

Discuss

About The Author

Chad Kymal’s picture

Chad Kymal

Chad Kymal is the CTO and founder of Omnex Inc., an international consulting and training organization headquartered in the United States. He is also president of Omnex Systems, a software provider of ISO 9001, ISO 14001, and ISO 27001 management systems. He developed and teaches auditor training for ISO 9001, IATF 16949, ISO 14001, and ISO 45001, as well as an Integrated Management Systems Lead Auditor training course where all three standards are combined in a single audit.

Kymal is also on the ISO/TC 176, ISO/TC 207, and PC283 committees for ISO 9001:2015 (quality), ISO 14001:2015 (environmental), and ISO 45001 (health and safety) management system development.

 

 

Comments

IMS for ISO (or other QMS) Requirements

Often the problem is not the integration of the systems.  Often the problem is one of organizational diversity.  At the implementation level the organization is typically stovepiped into specialties where the individuals who are separately tasked with implementation of these management systems may not even be in the same state, let alone the same building.  A quality control manager implementing QMS may not even be aware that there is a corporate health scientist implementing OHSMS. 

While someone at the executive level may be in a position to see the need for IMS on an intellectual level, they are so far removed from the actual tasks that they may never see the actual cost that the organization bears by not doing so.  Therefore it may never become a priority for them to implement IMS.  Meanwhile, quality professionals become overwhelmed with duplicative reporting requirements.