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Suzanne McCormack

Management

How a Document Management System Streamlines Quality Control for Manufacturing

Five top reasons

Published: Wednesday, September 5, 2018 - 12:02

When it comes to manufacturing, details are crucial. Every part of your product design is meticulously strategized, and quality control is integrated through the entire manufacturing process to guarantee the final product is exactly how it was intended. When the details are so vital, you don’t want to take any chances with your data. By integrating a document management system into your processes, the quality control process can be streamlined in a number of ways.

Make it easy to access inspection data

Whether performing inspections during manufacturing, after manufacturing, or after distribution, the inspection process is a vital part of effective quality control. With a document management system, you can be sure that every inspection report is properly filed, all documents are in one place, and anyone who needs to review the findings can easily access the most recent reports at any time.

Speed up the approval process

A crucial part of quality control is getting proper approval from the right people. With a document management system, you no longer have to locate people to have them sign off on paper copies. The software will monitor any documents that need approval and notify the parties whose signatures are required.

Ensure all forms are accurate

Data entry is always prone to human error, but when it comes to manufacturing, you can’t afford for details to be off. With a document control system, you can use custom data entry forms that can recognize mistakes immediately upon entry, so they can be instantly corrected, and no harm is done.

Remain compliant

In order to avoid the risk of hefty fines and consequences, there are stringent guidelines and standards by which you must abide. With a document management system, you can be sure that everyone within the company has the most up-to-date standards. You can also monitor who views every document, so everything has a paper trail when it comes time to conduct an audit.

Bring products to market faster

You know that profit is directly related to how quickly items can be produced and distributed. By using a document control system, every step of the process gets completed faster:
• It is effortless for your team to communicate with each other.
• It is instantaneous to distribute documents.
• It is simple to collaborate with people across the office or across the country.
• Approvals are all completed electronically.

When all of the time saved by streamlining these tasks is added up, it is easy to see how a document management system can alter the way your company does business.

With so many details involved in manufacturing, and compliance always a concern, a document management system just makes sense when it comes to quality control for the manufacturing industry. From streamlining the way documents are shared, improving the approval process, and making sure all of the data are accurate, a document management system will make sure that your quality control process is as efficient and as accurate as possible.

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About The Author

Suzanne McCormack’s picture

Suzanne McCormack

Suzanne McCormack is the Training Manager at DocXellent. She has more than 15 years of experience in the technology field, training software users and writing software guides and educational documentation.