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Bruce Hamilton

Health Care

Small Things

How many does it take to change an organization?

Published: Thursday, March 28, 2019 - 12:02

Last February I had the opportunity to observe healthcare providers up close and personal at one the world’s premier hospitals. “Who Cares for the Caregivers?” was written from the perspective of a patient in a cardiac step-down unit, sympathetically watching caregivers as they grappled with many small problems in their workday. Here is another story from the 8th-floor recovery area.

At 3 a.m., except for the sound of occasional call bells, the floor was quiet. Nurses and assistants quietly made rounds to dispense meds, check vitals, and draw blood. Patients were resting quietly when I was awakened suddenly by a bright light over my bed.

“Oh, sorry,” the CNA (certified nursing assistant) apologized as she turned off the light, “wrong bed.” She then switched a second light on, hoping to hit the mark. Again, “Oops, sorry.” Because the order of the switches on the panel did not correspond to the order of the lights above the beds, searching for bed lights had become routine. I drifted back to sleep, amused at this particular guesswork problem. Guesswork isn’t really work as the noun implies; it’s waste. This was a defect, which caused frustration for the CNA and a little bit of discomfort for the patients. Clinic staff was just expected to remember the order. I smiled because I’d seen a similar problem many years before in a totally different setting.

In 2003, I had been teaching a workshop at a local furniture manufacturer. A small corner of the company’s showroom had been cordoned off to act as our classroom. On the wall of our classroom was a light panel with 11 switches, each controlling a different area in the showroom and adjacent offices. As class began, to darken the classroom for projection, I flipped the switch that my intuition told me should correspond to the spotlights over my projection screen. “Hey, what’s going on?” came a question from the other side of the wall.

“Sorry,” I replied as I hit the next switch for an instant and then the next, trying to turn off my lights and nobody else’s. After four tries, I finally got it right. Although my class that day had nothing to do with visual control, we took a few minutes to label the switch panel, a simple way to address the rare occasion that all lights were not turned on or off at the same time.

“It’s a small thing,” I told the class, “but you’ll never have that problem again.”

Back to February 2018, later in the morning as my nurse was leaving her shift, I asked her about the light panel. “How long has it been this way?”

Apologetically, she replied, “Forever. Sorry to wake you last night. I usually remember the order of the lights, but last night I forgot.”

“You shouldn’t have to deal with a broken process,” I said. “Why don’t you just label the switches?”

She thought for a second and replied, “Good idea.” Before her shift was over, the two errant switches had been marked to clarify the lighting sequence over the beds. And guess what? The following night lights were switched on without annoyance to staff or patients.

When it was my turn for a visit from the CNA, I thanked her for fixing the problem.

“It was a small thing,” she humbly replied.

I thanked her again and responded, “Yes, but you’ll never have the problem again.”

How many “small things” does it take to change a person’s outlook—or to change an organization?

Discuss

About The Author

Bruce Hamilton’s picture

Bruce Hamilton

Bruce Hamilton, president of the Greater Boston Manufacturing Partnership (GBMP), brings hands-on experience as a manager, teacher, and change agent. Prior to GBMP, Hamilton led efforts to transform United Electric Controls Co.’s production from a traditional batch factory to a single-piece-flow environment that has become an international showcase. Hamilton has spoken internationally on lean manufacturing, employee involvement, continuous improvement, and implementing change; and he has contributed to numerous texts ranging from visual control to variety reduction. Hamilton’s blog, Old Lean Dude, is an on-going reflection on lean philosophy and practices with an emphasis on keeping good jobs close to home.

Comments

Small Things

Thank you so much for recommending this to the CNA (and I'm so proud of her for taking action!). I guarantee that she is probaby looking at other things that can be solved like this and taking the steps to improve the work environment and efficiency!