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Manfred Kets de Vries

Management

How I Taught the ‘Team From Hell’ to Trust Each Other

Virtual coaching can help turn around dysfunctional teams

Published: Tuesday, September 15, 2020 - 12:02

Effective organizations rely on teamwork, not least because it facilitates problem solving. Many leaders, however, are ambivalent about teams. They fear overt and covert conflict, uneven participation, tunnel vision, lack of accountability, and indifference to the interests of the organization as a whole. Also, more than a few have no idea how to put together well-functioning teams. Their fear of delegating—losing control—reinforces the stereotype of the heroic leader who handles it all.

Although teams can generate a remarkable synergy, a number of them do become mired in endless sessions that generate very high coordination costs and little productivity gain. In some corporations and governments, the formation of teams, task forces, or committees can even be a defensive act that gives the illusion of real work while disguising unproductive attempts to preserve the status quo.

Overcoming a team’s possible dysfunction very much depends on its members learning how to work together. To enable this, I have learned from experience that team coaching is second to none. By combining the life case-study approach with psychometric multi-party feedback material—an intervention methodology I developed—it is possible to create well-functioning teams.

The team from hell

In this Covid era, I have also found that team coaching can be highly effective even when done virtually. Although face-to-face interaction is preferable, especially for the first session, we may not have that luxury for the foreseeable future. Frankly speaking, with much of our lives already lived online, virtual team coaching is here to stay, facilitated by today’s communications technology.

To illustrate my intervention methodology, let us consider one global organization where I helped a project leader deal with what he called his “team from hell”: nine geographically distant alpha males and females who had never worked together and spent far too much time on power plays.

To prepare for the virtual team intervention, I first read a large number of written reports pertaining to their project. Then I had one-on-one virtual interviews with the team members, as well as with some of their past superiors, peers, and other relevant stakeholders who were familiar with the project. This allowed me to get a sense of everyone’s major concerns.

A safe space

Before the virtual team meeting started, I sent out a number of ground rules. Participants had to attend the full length of the meeting; they could not enter or exit at will. Also, they were asked not to multitask. Muting their microphones and turning off their camera was not an option. They had to be fully mentally present, or else the meeting would just be a waste of time. Furthermore, to enable a meaningful, reflective virtual team conversation, I made it clear that active listening was part of the “contract,” and I was explicit about exactly what was expected of them.

One of the most important roles of the coach is to construct a “safe space” for participants, a place where they can talk about difficult issues, possibly for the first time. Thus, group coaches—using themselves as instruments—need to monitor the moods of the team constantly. This is how they can establish a modicum of trust.

Helping to create a high-performance team is very much like conducting an orchestra. Virtual group coaches must pay close attention to the emotional ups and downs of each team member. At the same time, they need to be able to appreciate the dynamics of the team as a whole. As has been said, “No one can whistle a symphony. It takes an orchestra to play it.”

During the virtual team discussion, I regularly summarized the proceedings, listening very carefully to what was said—and left unsaid. At times I confronted the participants, by asking open-ended questions, to clarify their challenges. Also, at times, I asked them how they felt—referring to the here and now—about specific comments. While doing so, I tried to discern the dynamic, emotional forces that were blocking the team’s progress and have team members discuss these issues.

Another role of the team coach is to assess the participants’ ability to navigate their own unconscious world and to make them more comfortable with the worlds of fantasy and illusion that each of us carry within ourselves. These inner theaters are where creativity begins; they are where new solutions to knotty problems are found.

The life case-study approach

As I’ve said, the essence of team coaching is to establish a safe environment characterized by trust and mutual respect. An important element of my methodology also involves the cathartic experience of storytelling. More precisely, the coach must create an environment where everyone can feel at ease to tell their life story while receiving the full attention of the other participants.

It is liberating to tell our life story and, while doing so, give our team members a sense of what we are all about. When listening to the life stories of others, we also come to realize that we are not alone in our confusion. Many problems are universal, and seeing that our team members struggle with similar issues can bring a great sense of relief and help us both accept and provide peer guidance. In addition, it creates hope that something can be done about whatever problem we are up against.

Team coaching draws on the belief that much of our behavioral repertoire is formed early in life. This intervention method creates the opportunity to see problems in the context of personal history. In more than one way, the past very much influences present and future behavior. As adults, we may discover that some of our behavioral patterns (no matter how useful they might have been in our youth), may be completely inappropriate in the present.

The self-understanding and insights that follow can encourage us to experiment and try to do certain things differently.

Promoting new behaviors

Team coaching creates alignment among team members. It then becomes possible to discuss different areas of the business with a greater awareness of how to solve shared problems. Furthermore, turf wars can be avoided. In particular, when these discussions take place among the members of the top executive team, it facilitates buy-in for difficult decisions.

Through fostering trust, a team-coaching intervention increases the willingness to exchange information. Knowledge management becomes a reality. After all, why would team members share knowledge if they don’t trust each other?

In a virtual team-coaching intervention, participants engage in a social learning experiment. They learn by identifying with each other and the coach. Peer and coach pressure, along with the provision of continual feedback, combine to speed up the adoption of new behaviors.

Gradually, especially if there is more than one virtual session, team members develop new leadership skills and increase their ability to engage in courageous conversations. They also improve their capacity to solve their own problems and the problems of others.

The path to organizational success

Returning to the “team from hell” I coached, the mood among the group had changed remarkably at the end of our session. They seemed more trusting and connected. Many admitted it was the first time they had had an open and honest conversation. There was a greater willingness to make commitments.

Of course, follow-ups are critical to make these commitments stick. But given the general mood, I was quite convinced that they would implement what they had promised to do. In a later communication, this was confirmed by the project leader.

“One for all, all for one”—the famous oath from Alexandre Dumas’ The Three Musketeers—symbolizes the essence of teamwork. If one of the musketeers was in trouble, they were all in trouble. If one of them succeeded, they all succeeded. For them, reciprocity and interpersonal trust were indisputable. The musketeers showed how, through cooperation rather than conflict, we can attain our greatest successes.

First published Aug. 26, 2020, on INSEAD’s Knowledge blog.

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About The Author

Manfred Kets de Vries’s picture

Manfred Kets de Vries

Manfred Kets de Vries is a clinical professor of leadership and organizational change; an author, co-author, and editor of 35 books; and a consultant and educator on organizational design/transformation and strategic human resource in more than 40 countries. A recipient of The Lifetime Achievement Award from The Leadership Legacy Project of the International Leadership Association, Kets de Vries is viewed as one of the world’s six founding professionals in the development of leadership as a field and discipline. Kets de Vries founded INSEAD’s Global Leadership Center, and is founder and program director of INSEAD’s Challenge of Leadership Program.

Comments

Nice feel good piece but what was the outcome?

Getting 9 leaders to tell their life story with multiple hours of interviews beforehand for what purpose?  "Great meeting!"  What was accomplished.  No discussion on goals.  As a coach, what was the goal?